Scope Approval Document

1. Project Overview

The Client Project Manager and the Rapid Developments Contact named above are the authorised senders and recipients of the notices, requests, approvals, objections, and feedback required under Sections 10 to 12.

Project Summary

[Project Summary - Provide a brief description of the project, its objectives, and the expected business outcomes. This summary should give all stakeholders a clear understanding of what the engagement covers and why it is being undertaken.]

2. In-Scope

The following items are included within the agreed scope of this engagement:

• [In-Scope Item 1 - e.g., Business process assessment of current operations]
• [In-Scope Item 2 - e.g., Workflow design and documentation for core processes]
• [In-Scope Item 3 - e.g., Technology solution scoping and vendor evaluation]
• [In-Scope Item 4 - e.g., Implementation support for approved recommendations]
• [In-Scope Item 5 - e.g., Staff training on new systems and processes]
• [In-Scope Item 6 - e.g., Post-implementation review and adjustment]

3. Out-of-Scope

The following items are explicitly excluded from this engagement:

• [Out-of-Scope Item 1 - e.g., Legal, financial, or tax advice]
• [Out-of-Scope Item 2 - e.g., Third-party software licensing fees]
• [Out-of-Scope Item 3 - e.g., Hardware procurement or physical infrastructure]
• [Out-of-Scope Item 4 - e.g., Ongoing maintenance beyond the agreed support period]
• [Out-of-Scope Item 5 - e.g., Data migration from legacy systems not identified in scope]
• [Out-of-Scope Item 6 - e.g., Changes to scope not approved via the Change Management Process]

4. Deliverables

5. Timeline and Milestones

Total Estimated Duration: [Total Duration]

6. Investment and Pricing

All fees are quoted in Australian Dollars (AUD). No GST is currently charged - Rapid Developments Business Solutions is not registered for GST. If we become registered, GST will apply to supplies invoiced on or after the registration date, tax invoices will be issued, and fixed fees agreed before registration will be increased by the applicable GST for the portion invoiced after registration.

7. Payment Schedule

8. Assumptions

The following assumptions underpin this scope of work. If any assumption proves incorrect, it may affect the timeline, deliverables, or fees. Any resulting adjustment to timeline, deliverables, or fees will be handled through the Change Management Process in Section 11, and no fees will change without the Client's prior written agreement. Where a delay is caused by the Client not meeting an assumption (for example, timely access, resources, or approvals), affected dates extend by the period of the delay:

1. [Assumption 1 - e.g., The Client will provide timely access to relevant personnel, systems, and information as required.]
2. [Assumption 2 - e.g., The Client will allocate appropriate internal resources to support the engagement.]
3. [Assumption 3 - e.g., Decisions and approvals will be provided within 5 Business Days of request.]
4. [Assumption 4 - e.g., The Client's existing systems and infrastructure are in a stable, functional state.]
5. [Assumption 5 - e.g., No material changes to the Client's business operations will occur during the engagement.]
6. [Assumption 6 - e.g., All work will be conducted during standard business hours (Monday to Friday, 9am–5pm AEST) unless otherwise agreed.]
7. [Assumption 7 - e.g., Third-party services and integrations referenced in scope are available and accessible.]

9. Risks and Mitigations

10. Communication Plan

11. Change Management Process

Any changes to the agreed scope of work must follow this process, consistent with our Terms of Service (Section 3.2):

1. Request: The requesting party submits a written Change Order request describing the proposed change, reason, and expected impact.
2. Assessment: Rapid Developments will assess the change and provide a written response within 5 Business Days, or such longer period as Rapid Developments reasonably notifies for complex requests, including any impact on timeline, deliverables, fees, dependencies and risks, and acceptance criteria.
3. Approval: Both parties must approve the change in writing before any additional work commences.
4. Documentation: Approved changes will be documented in a Change Order signed or approved in writing by both parties, which forms an addendum to this Scope Approval Document.

12. Acceptance Criteria

Deliverables will be accepted according to the following process:

1. Delivery: Rapid Developments delivers the completed deliverable in the agreed format.
2. Review Period: The Client has [Review Period - e.g., 10 Business Days] to review the deliverable and provide feedback. If no review period is specified, the review period is 10 Business Days from delivery.
3. Feedback: If the deliverable does not meet the agreed specifications, the Client will provide specific, written feedback detailing the deficiencies. A "deficiency" means a failure of the deliverable to conform to the specifications agreed in this document (including Section 4).
4. Revision: Rapid Developments will address deficiencies within a reasonable timeframe and resubmit. Each deliverable includes up to two rounds of revision; further rounds are handled through the Change Management Process in Section 11.
5. Acceptance: The deliverable is accepted when:
   • The Client provides written approval; or
   • The review period expires without written objection, Rapid Developments then gives the Client a written reminder, and a further 5 Business Days pass without written objection; or
   • The Client makes substantive use of the deliverable. "Substantive use" means use in live commercial operation, and excludes testing, review, or evaluation.

13. Marketing Consent (Optional)

This section is entirely optional. Consent is never automatic on signing: a box left unticked means no consent is given. Declining has no impact on the services, pricing, or any other part of this engagement. The Client may withdraw any consent at any time on 30 days' written notice to info@rapid-developments.com.au.

• Anonymised case study: Rapid Developments may describe this engagement in anonymised case studies that do not identify the Client. ☐ YES ☐ NO
• Naming as a client: Rapid Developments may name the Client as a client of Rapid Developments. ☐ YES ☐ NO

14. Approval Signatures

By signing below, both parties confirm they have read, understood, and agree to the scope, deliverables, timeline, investment, and terms outlined in this document, and each signatory warrants that they are duly authorised to bind the party they represent.

This document is governed by the Rapid Developments Terms of Service version 3.1 dated 31 July 2026 (copy attached / available at rapid-developments.com.au/policies/terms-of-service), as in force at the date of this document, and by the laws of Queensland, Australia; the parties submit to the non-exclusive jurisdiction of the courts of Queensland. Later changes to the published Terms do not vary this Agreement. To the extent of any inconsistency, a signed Service Agreement prevails over this Scope Approval Document, and this Scope Approval Document prevails over the pinned Terms of Service.

This document may be executed in counterparts and may be signed, or approved by written (including email) confirmation from an authorised representative of each party, which constitutes signature for the purposes of this document. A company may execute in accordance with section 127 of the Corporations Act 2001 (Cth).